Document Scanning & Digitisation Services

We provide professional document scanning and digitisation services, converting your paper archives into organised, searchable digital files. From student records and personnel files to business documentation, we turn boxes of paper into records you can find in seconds.

Paper records create storage problems: they take up vital office space or cost a fortune in off-site storage, and they’re vulnerable to damage, loss or destruction.

Human-led digitisation for organisations that want their archive on screen, not in boxes—it really is that simple...

Priced From Your Sample

Send a few documents and we’ll quote a fixed price, with no setup fees or minimums.

Send a sample of your documents and we’ll give you a fixed quotation within 24 hours, so you know the total before we start. Condition, volume and indexing needs vary from archive to archive, so we price from your actual records rather than a generic calculator.

See our Data Entry Pricing page for more details.

Scanning alone gives you a folder of images. Digitisation means you can find things. We can:

• Scan and name consistently: every file labelled so it can be found without opening it.
• Index into Excel: key details from each record entered into a spreadsheet, so a record can be looked up in seconds.
• Make files searchable: text recognised so you can search inside documents by keyword.
• Organise into folders: a clear structure that matches how your team actually looks for things.

Not sure which you need? Most business records suit a searchable PDF. Tell us what you’ll use the files for and we’ll recommend one.

Not all paper records are pristine modern printouts. We handle A4 documents in various conditions:

• Bound documents: books, ledgers and registers that can’t be taken apart.
• Fragile materials: aged or delicate documents handled with care.
• Poor quality: faded text, carbon copies, thermal paper and low-contrast pages.
• Handwritten records: forms, notes and historical documents captured carefully.
• Photographs and images: loose photos or documents containing embedded images.

• Schools and colleges: student and staff records moved from boxes into searchable files.
• Businesses with archives: personnel files, contracts and invoices clearing office space.
• Organisations paying for storage: off-site storage fees replaced with a one-off digitisation cost.
• Small batches or large archives: from a single filing cabinet to hundreds of boxes.

Scanning is slow, repetitive work, and it ties up a desk and a member of staff for weeks.

• Pay Only for What You Need: No retainers, no contracts, no equipment to buy.
• No Employment Overheads: No sick pay, holiday cover or temporary staff to find.
• Careful and Accurate: Records checked by a person, so pages aren’t missed or misfiled.
• Set and Forget: Send the documents and walk away. You get organised digital files back.
• UK-Based and Direct: You deal with the person doing the work

• Send us your documents. We’ll agree how they reach us, whether by post, courier or collection.
• Agree the price. We send a fixed quote within 24 hours, so you know the total before we start.
• We scan and organise. Scanned, named, indexed and checked against your requirements.
• Receive your digital files. Delivered by secure transfer, with an Excel index if you asked for one.

Stop paying to store paper you can’t search. Email us a sample for a quote, or get in touch and we’ll arrange your project.

• Scanning and digitisation quoted per project
• Fixed quote within 24 hours
• Typical turnaround: 7-10 working days for smaller jobs, large archives agreed in the quote
• Secure UK-based service
• No contracts. No minimums. No staff to hire.

Email: hello@nexusdataentry.co.uk

Professional scanning and digitisation for organisations that want organised records, not more storage. Send us your documents, we handle the scanning and you receive organised digital files—it really is that simple...